MEETING OF THE BOARD OF COUNTY COMMISSIONERS

BOULDER COUNTY, APRIL 17, 2001

The Board of County Commissioners of Boulder County met in regular session in full conformity with the law and resolution of said Board at the regular place of meeting in the Office of the Board of County Commissioners, Third Floor, Courthouse, Boulder, Colorado, on Tuesday, April 17, 2001.

The meeting was called to order at approximately 9:05 a.m., by Chair Mendez with the following present:

Jana L. Mendez, Chair

Paul Danish, Vice Chair

Ronald K. Stewart, Commissioner

 9:00 a.m.

Land Use Matter:

Public Hearing: Docket #SD-98-07 (Foxhaven PUD); Preliminary Plan/Final Plat/Site Specific Development Plan for a Planned Unit Development Subdivision consisting of seven lots on 14.8 acres (located at 8678 Niwot Road, south of Niwot Road, east of Longview Drive, north of the Boulder & White Rock Ditch, in Section 31, T2N, R69W): (9:15 - 9:35) (2156, Tape No. 23/dual dat recorder, Acounter@ mode) 

Legal notice of this hearing was duly published in accordance with legal and policy requirements in the designated newspaper of general circulation. 

Presenters: Greg Oxenfeld, Land Use Department

Rosi Koopmann, consultant for applicant 

Present: Barbara Andrews, Assistant County Attorney

 Speakers: None

 ACTION 

Commissioner Danish: AI move approval of Docket #SD-98-07, Foxhaven PUD, in accordance with recommendations of Land Use Staff, and incorporating into Condition #5 the contents of the April 16 letter included inthe record.@ Commissioner Stewart seconded the motion. 

VOTE: STEWART, aye; MENDEZ, aye; DANISH, aye. Motion passed 3-0. (2625) 

11:00 a.m.

Board of Social Services monthly meeting: (11:00 - 11:30) (3142, Tape No. 23) 

The Board of County Commissioners convenes as the Board of Social Services for the purpose of holding the Social Services monthly meeting. No minutes are taken of this meeting however, the meeting is tape recorded. 

2:00 p.m.

Land Use Matter:

Public Hearing: Docket #SPR-01-022 (Harper Addition); Site Plan Review for the construction of a 3,082 sq.ft. addition (above grade=1,920 sq.ft./below grade=1,162 sq.ft./finished floor area=3,082 sq.ft.) (located at 2868 South Lakeridge Trail, Lot 15, Block 1, Lake of the Pines Subdivision, in Section 13, T2N, R71W): (2:05 - 2:15) (3817, Tape No. 23/dual dat recorder, Acounter@ mode) 

Legal notice of this hearing was duly published in accordance with legal and policy requirements in the designated newspaper of general circulation. 

Presenters: Todd Tucker, Land Use Department

Kara Harper, applicant

Dave Harper, applicant 

Present: Barbara Andrews, Assistant County Attorney 

Speakers: None 

ACTION 

Commissioner Stewart: AI move approval of Docket #SPR-01-022, Harper Addition, with the changes as discussed, and in accordance with the Land Use recommendations.@ Commissioner Danish seconded the motion. 

VOTE: STEWART, aye; MENDEZ, aye; DANISH, aye. Motion passed 3-0. (4195) 

3:00 p.m.

Presentation of Innovation/Achievement Award to John Mosher, Road Maintenance Division: (3:00 - 3:10) (4220, Tape No. 23/dual dat recorder, Acounter@ mode) 

Presenters: Marianne Reichert, Commissioners= Office

Dan Hershman, Road Maintenance Manager 

ACTION 

John Mosher was presented with a certificate and check for $700.00. 

Item Amended to the Agenda: 

ACTION 

Commissioner Danish moved to table Docket #LU-00-17, Vivace Reef LLC, currently scheduled for 9:00 a.m. on Wednesday, April 18, 2001, until Thursday, April 26, 2001, at 1:15 p.m. Commissioner Stewart seconded the motion. 

VOTE: STEWART, aye; MENDEZ, aye; DANISH, aye. Motion passed 3-0. (4485) 

Commissioner Danish moved to hold an executive session for the purpose of discussing matters under negotiation. Commissioner Stewart seconded the motion. 

VOTE: STEWART, aye; MENDEZ, aye; DANISH, aye. Motion passed 3-0. (4491) 

10:00 a.m.

(10:05 - 10:45) (2650, Tape No. 23/counter mode) 

OLD BUSINESS:

LAND USE ITEMS: 

1. Access road portion of Docket #LU-00-26 (Russell LU); Limited Impact Special Review for grading more than 500 cu.yds. of material for a proposed road, including a Site Plan Review for the construction of a 3,578 sq.ft. residence (located at 5144 Longmont Dam Road, approximately five miles west of Lyons and 12 miles north of County Road 80/Longmont Dam Road, in Section 8, T3N, R71W) (Tabled from 2/15/01): (10 min.) (2650, Tape No. 23) 

Presenters: Greg Oxenfeld, Land Use Department

Clark Misner, Transportation Department

Rosi Koopmann, consultant for applicant 

Commissioner Stewart: AI move approval of Docket #LU-00-26, Russell limited impact special review, as modified during the discussion, and other conditions as recommended by Land Use and Transportation staffs .@ Commissioner Danish seconded the motion. 

VOTE: STEWART, aye; MENDEZ, aye; DANISH, aye. Motion passed 3-0. (2990) 

ITEMS TO NOTE FOR THE RECORD: 

2. Application for use of the Courthouse Lawn from the Boulder Jewish Community Foundation for a cultural event Sunday, June 10 (11:00 a.m. - 5:00 p.m.): 

ACTION 

Item No. 2 was noted for the record. 

CONSENT ITEMS: 

3. County Attorney=s Office: Resolution 2001-44, conditionally approving Docket #SE-01-04 (Spangler Exemption) 

4. Finance Division -- 2001 non-profit service contracts:

a. The Inn Between ($30,631);

b. Voices For Children ($17,308). 

5. Other contracts:

a. Architects Division -- contract with Colorado Designscapes for landscaping, irrigation & site furnishings at the Longmont Courts Building ($149,941);

b. Transportation Department -- Grant of Trail and Construction Easement and Maintenance Agreement with the City of Boulder for the Cottontail Trail ($1.00);

c. Community Corrections Division -- renewal of the printer main-tenance contract with CHESS, Inc. ($5,472);

d. Information Technology Division -- renewal of the software support contract with Oracle Corporation ($147,426) 

6. Open Space documents: Purchase Agreement, Mechanics Lien Letter, Notice of Property Restrictions, Agreement to Exchange Reciprocal Conservation Easements, Deed of Conservation Easement in Gross (3), Lease Agreement (Turunjian property) 

7. Authorization for the Board to go into Executive Session on Wednesday, April 18, 2001 as follows:

a. 10:30 a.m. with Larry Hoyt, County Attorney, pursuant to CRS 24-6-402(4)(b) Legal Advice;

b. 2:30 p.m. with Larry Matel, Transportation Director, pursuant to CRS 24-6-402(4)(f) Personnel Matters 

ACTION 

Commissioner Stewart moved approval of Item Nos. 3 through 7. Commissioner Danish seconded the motion. 

VOTE: STEWART, aye; MENDEZ, aye; DANISH, aye. Motion passed 3-0. (2994) 

DISCUSSION ITEMS: 

Commissioners Matters: 

8. Personnel Actions: 

None 

9. Request for sponsorship of the Columbine Family Health Center application to the Colorado Department of Local Affairs for Limited Impact Gaming funds: 

ACTION 

Commissioner Stewart moved approval of Item No. 9. Commissioner Danish seconded the motion. 

VOTE: STEWART, aye; MENDEZ, aye; DANISH, aye. Motion passed 3-0. (3000) 

Elected Officials and Department Heads Matters: 

10. Parks and Open Space Department: Proposed purchase of one share of Supply Irrigation Ditch Company water from Gary & Patricia Marsh ($14,500): 

Presenter: Mel Stonebraker, Parks and Open Space Department 

ACTION 

Commissioner Danish moved approval of Item No. 10. Commissioner Stewart seconded the motion. 

VOTE: STEWART, aye; MENDEZ, aye; DANISH, aye. Motion passed 3-0. (3013) 

11. Risk Management Division: Request for unbudgeted capital outlay to purchase an automatic external defibrillator ($3,539): 

ACTION 

Commissioner Stewart moved approval of Item No. 11. Commissioner Danish seconded the motion. 

VOTE: STEWART, aye; MENDEZ, aye; DANISH, aye. Motion passed 3-0. (3046) 

12. Road Maintenance Division:

a. Request to add Asphalt Specialties to the list of vendors approved for supplying aggregate materials;

b. Request for unbudgeted capital outlay to purchase a replacement copier (estimated $9,000 - $12,000): 

ACTION 

Commissioner Stewart moved approval of Item Nos. 12a and b (separate motions). Commissioner Danish seconded the motion. 

VOTE: STEWART, aye; MENDEZ, aye; DANISH, aye. Motion passed 3-0. (3065, 3080) 

13. Award of Bid #4170-01, Copiers, as follows:

a. Assessor=s Office -- Lewan & Associates ($11,527);

b. Transportation Department and Parks and Open Space (shared)-- IKON ($14,967); 

ACTION 

Commissioner Stewart moved approval of Item No. 13a and 13b. Commissioner Danish seconded the motion. 

VOTE: STEWART, aye; MENDEZ, aye; DANISH, aye. Motion passed 3-0. (3105) 

14. Head Start: Certification of Compliance with federal regulations: 

ACTION 

Commissioner Stewart moved approval of Item No. 14. Commissioner Danish seconded the motion. 

VOTE: STEWART, aye; MENDEZ, aye; DANISH, aye. Motion passed 3-0. (3111) 

15. Prevention Connection: Application to the Office of Juvenile Justice and Delinquency Prevention to continue the Youth Creating A Different Tomorrow grant ($99,975), with request to waive admin costs ($4,912): 

ACTION 

Commissioner Stewart moved approval of Item No. 15. Commissioner Danish seconded the motion. 

VOTE: STEWART, aye; MENDEZ, aye; DANISH, aye. Motion passed 3-0. (3115) 

Administrative Matters: 

16. Scheduling and Communications: 

None 

Upon motion duly made, seconded and passed unanimously, this meeting was adjourned by the Commissioners at approximately 4:00 p.m.

Deputy Clerk to the Board

[Note: All documents referred to in these Minutes of Commissioners= Proceedings are on file and may be reviewed in the Office of the Boulder County Commissioners.]